![]() * A solid android app on which sync works perfectly, which can be used in offline mode (meaning as well that tasks entered in offline mode will be synced once an internet connection is available again!). And preferably one that lets me make my own ordering of tasks, independent of due dates or whatever. * A good user interface, preferably one that lets me drag and drop stuff, one that minimizes the amount of clicks things take. Not as nice as direct import but it still works. I have a script that zips through a CSV export from Toodledo and mails the tasks off. direct import from Toodledo, import of a CSV file (that I can export from Toodledo) or the ability to email tasks with metadata syntax, so that the tasks can be directly sent into the proper contexts, folders, get the right due dates and tags, etc. So unless the system looks otherwise perfect, I don't even bother if there is no good import method. Entering 100 real tasks takes a long time. I've found out the hard way that I can't really get an idea of how a system will work for me until I have a hundred or so real tasks in the system and actually try to use it. Either I can spend a lot of time manually synchronizing, or find a system that will work via Dropbox, or a system that is "cloud" based, which really means only that all your tasks are stored somewhere on the internet the thing running on each of the computers knows where that "somewhere" is and keeps the view on your computer in sync with what is on the task server. I regularly use four different computers (work desktop, home desktop, laptop, and android smartphone) and they should see the same view of my tasks. This date of course has to be frequently updated, because you probably don't finish things when you think you would, and then that low priority tasks you thought you might get to a month ago is riding at the top of your todo list for no good reason. To get your tasks into some reasonable order, you wind up fudging, like adding a "start date" to the task and sorting on that. Except of course the status field, because usually only one of the subtasks is the "Next Action".Īlso : Toodledo has no concept of a defined order of tasks: order is the result of sorting. Which in most cases is sheer nonsense, and results in tons of clicking to update the various fields of all subtasks to be the same as the parent task. You can have subtasks of a parent that reside in completely different folders. If you implement projects using the parent task / subtask system it's even worse. A project has individual tasks and each of them has its own independent context. If I decide to move a project from one context to the next, it's not a given that I could just tell the project "now you are at work, no longer at home". and these things are all pretty much independent of each other. There is a large set of things you can set for a task: start date, due date, status, goal, priority, context, tags, folders. So why am I not happy with Toodledo? It is too complex. I can put up with a lot of irritation in a GTD system, but I cannot put up with a system that cannot work well in an airplane nor can I trust a system that every so often just loses a task. I guess before I even start, I should say why I end back at Toodledo: it is rock solid, the web app is accessible everywhere, and there is an excellent Android app (Ultimate ToDo List) which is also rock solid and works just fine in offline mode. Once again I come up empty-handed and arrive back at "good old" Toodledo. I have spent the last few weeks doing the latest round of my quest for the "right" GTD system.
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